Mommies, you shouldn’t spend all of your time and money chasing business documents that need to be signed. The time it takes to get all of the signatures to keep your business moving forward is better spent working on other aspects of your business or playing with your kids.
Incorporating a quality e-signature solution with digital signature technology into your business is a wise choice both in terms of budget and time. Federal law makes electronic contracts and electronic signatures as legal and enforceable as those on paper. It results in an end to: chasing after parties for “wet” signatures; hand delivering, couriering or mailing important documents; and using valuable time to print, copy, and physical file.
E-signature adoption is a trend that is quickly gaining momentum across industries because it allows to the signing of documents in just minutes. This is a huge game changer for businesses. New customer relationships and increasing sales volume become the focus of your freed up time after cutting out time-consuming paper processing, travel and courier costs. Another great perk that comes with e-signatures: customers love the simplicity of the option.
To e-sign successfully, incorporate these seven tips to raise cost-effective, secure solution for your business:
1. Appropriate for any age – Priority number one is to make it easy for signers. You don’t want anyone feeling like they have to jump through hoops to identify themselves. If the signer needs to install software or change browsers, they may move on before the document is signed. You also want to be sure the solution allows printing before signing; otherwise you may be wasting time again delivering the documents.
2. Baby proof – Only use technology that properly encrypts the e-signature within your document. Pasting a bitmap of your signature is not going to hold up in court. A reliable and secure e-signature solution embeds digital signatures along with detailed audit trail information right into the document so that tampering is immediately visible.
3. Be consistent – Just as with a traditional pen and paper, a business needs to show that an e-signer clearly understands and accepts the conditions of the contract. Your e-signature solution should create online documents that look the same as they would if they were printed out on paper. Also make sure everything is delivered and viewable in the correct order. Your e-signature solution should also record how much time was spent on each section before it was signed.
4. Provide order – The e-signature solution you choose needs to include a thorough and reliable system for recording the data relevant to the entire signing ceremony. If the contract is ever called into question, you want to be able to quickly retrieve this data and present it in an easy-to-view format.
5. Building Blocks – It takes valuable time to prepare documents for signing. A good e-signature solution simplifies the process by creating easy-to-use templates that you can access in just a few clicks. Less time retyping information means more time with your family.
6. Communicate correctly – Emails are great for informal exchanges, but they can be breached, or lost to spam filters. Secure your documents with an e-signature solution that use emails only as a means to take you to a secure site for signing.
7. Understand that electronic signatures are within your reach – Gone are the days when electronic signatures were just for corporations with big IT departments. Mommies starting businesses out of the house can turn to cloud-computing and Software as a Service (SaaS) to benefit from hassle-free and secure e-signature solutions at a price that fits the budget.
Written by Mary Ellen Power, vice president of marketing for Silanis Technology, a leader in electronic signature solutions. To learn about moving to paperless signing processes, download the free white paper Beginners Guide to Electronic Signatures.
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